add email signature in outlook office 365 for all users

From the “Do the following…” list select:.

The recipient…-> is external/internal-> Outside the organization.

The sender…-> is external/internal-> Inside the organization.

Press the “add condition” button to add the second condition

Select the following “Apply this rule if…” conditions.

Click on the “More options…” link to show all rule conditions and actions and to be able to add more conditions.

For instance: Corporate External Signature and Disclaimer. If a menu opens up, select: Apply disclaimers… (if not, continue to the next step).

In the Rules section, click on the + icon to create a new rule.

When using Microsoft 365, you could use this direct link.

From the Navigation Pane on the left, select: Mail Flow.

Logon to the Exchange Admin Center (ECP).

Outlook Signature deployment via scriptsĮxchange 2013, 2016, 2019 and Microsoft 365 Exchange OnlineĮxchange 2013, 2016, 2019 and Microsoft 365 Exchange Online offer support for HTML based signatures and retrieving user information from Active Directory to dynamically create personalized signatures as well as static disclaimers.

Finally, an overview of 3rd party solutions is provided for alternative solutions. Also, additional methods are being discussed to manage it without an Exchange server. This guide discusses the features that Exchange offers to create and manage signatures at server level. You can lock down the access to the Signature feature by using Group Policies but that still doesn’t take away the issue of creating/generating a standard signature in the first place and deploying it to the users.

Outlook offers no direct means to do this since the Signature feature in Outlook is a client side feature and thus users can create and modify their own signature.

Most companies want to include at least a “disclaimer” text, others want to control the amount of contact details as well and still others want to control the entire look and feel of the signature. Within a company, you usually want to control the signatures that users are using when sending mail outside of the company.

Add email signature in outlook office 365 for all users